The MBOX file format is used by popular Mac and Windows-based email clients. Though the format is perfectly competent, users switching from Mac to Windows machines face the need to convert their mailbox data into Outlook compatible PST format. Stellar Converter for MBOX is the ideal tool to be used in such a situation.
MBOX file format is a unique file format which saves emails in text format and attachments in encoded file format. Used by popular mail clients like Thunderbird, Apple Mail, Eudora, Entourage, and more, the MBOX format helps users organize and manage their emails effectively. But MBOX format has also had some negative sides to it.
One of the major drawbacks of MBOX format is that it is platform dependent. All email clients supported by the format are desktop based and they save all their data on the local system. So a user wanting to access his mailbox data on another system cannot do it if the data is stored in an MBOX file. To access his data elsewhere he needs to convert the MBOX file into a format that can be easily transferred across systems. And when it comes to portability, the ideal file format to be used is the Outlook PST format.
Let us find out what methods are available to users who wish to import MBOX file into Outlook.
Exporting MBOX file to Outlook
There are always two primary ways to go about performing complex procedures: manual and automated. Both have their pros and cons and what a user choose depends entirely upon his priorities. Our aim here is to highlight both – the manual method to import MBOX file into Outlook, and a simpler more efficient automated method to do the same – and hopefully help users decide which course to take.
Manual method to export MBOX file to Outlook
This method lists the steps to export MBOX data from a Mac-based email client (Apple Mail) to Microsoft Outlook.
Note: Before initiating this method you should be aware that it is fairly lengthy and requires you to install Eudora and Outlook Express on your system in addition to Apple Mail and Microsoft Outlook.
For simplicity’s sake, this process has been divided into 4 phases:
- Export mailbox data into MBOX file through Apple Mail
- Launch Apple Mail and go to File -> Import Mailboxes
- From the Import dialog box that opens, select File in MBOX format and click on the Continue button
- Navigate to the location where the MBOX file is saved and select it for importing
- Click on the Done button when the import finishes
- Transferring the file from Apple Mail to Eudora
- Ensure that the MBOX file is named with the .MBX extension. If not, rename it so
- Move the file to the default directory where Eudora saves its files. This should be “C:Documents and Settings Application DataQualcommEudora”
- Launch Eudora and open the MBOX file by double-clicking it
- Close Eudora
- Transferring the file from Eudora to Outlook Express
- Launch Outlook Express and go to File -> Import -> Messages
- From the list that appears, select Eudora and then click on the Next button
- Navigate to the Eudora location where you saved the .MBX file
- Click OK -> Next -> Next -> Finish
- Exporting the file from Outlook Express to Microsoft Outlook
- Launch MS Outlook and go to File -> Open -> Import
- From the Import and Export Wizard that opens up select Import Internet Mail and Addresses
- Click on the Next button and then select the Outlook Express option
- Ensure that the Import Mail option is checked
- Click on the Next button and finally click on Finish
After performing the above-mentioned steps, your Apple Mail data should be accessible through MS Outlook.
Automated Method
In addition to overcoming the drawbacks of the above mentioned manual method (time-consuming, lengthy, requires additional applications to be installed), this automated method offers safe and risk-free conversion of MBOX data to PST format. Hence in our opinion, if you ever need to export your MBOX data into PST format avoid wasting time and quickly download Stellar Converter for MBOX.
Here are the steps to be followed to convert MBOX into PST :
- Download and install the software
- Launch and from the main software screen, select the source mail client from which you need to convert data to Outlook PST format
- From the Select Filefolder screen select the file that needs to be converted. You can select either a single file or multiple files (the software supports batch conversion)
- Once all files to be converted have been selected, click on the Convert button to initiate the process
- The next screen shows the scanning progress. When the scan finishes all mailbox items are displayed on the software’s left-hand panel. From here, you can click on any item to preview it before converting
- If you’re satisfied with the preview of mailbox data, select the items you wish to convert and click on the Save button from the main menu
- The software will prompt you to pick whether you wish to save the converted mails to new or existing MS Outlook PST file. Make the selection and also pick a destination folder to save the converted file
- Click on the OK button to begin the conversion. When the process completes you will receive a notification informing you of the same
This comprehensive software is well equipped to convert emails, notes, contacts, journals, calendar items, etc. stored within MBOX file to PST format without the need of any additional applications or any lengthy procedures. It is, in fact, a DIY (Do-It-Yourself) software program laced with an interactive user interface which makes its operation super easy. All you need to do is point the software to your MBOX file and pick a destination to save converted data and the application will take care of the rest.
The best way forward…
While manual methods to convert mailbox data from one format to another are free of cost and readily available, they might not make the best approach and even lead to data conversion in a disorganized way. Thus, preferring systematic automated tools should be a wise user’s choice.
Read More: How to Save MBOX file to Office 365
Most people know that Outlook stores email for each account in a personal table storage (PST) file, but figuring out where that file is located depends on what version of Outlook you’re using. Here’s where Outlook stores your files and how you can move them if you need to.
Outlook is still one of the best desktop email clients for Windows and is the de facto client in most businesses that use a Microsoft Exchange email server. Outlook also works well for personal use. It always provided good support for regular POP3 and IMAP accounts, but has also made a lot of progress in recent years at playing well with email services like Gmail and Outlook.com. Enroll in ged classes online free. It also provides a solid calendar and reminder system that are well integrated. Most of the time, you won’t need to bother with where your Outlook data files are located. But if you want to ensure the files are getting backed up or you want to move them to another hard drive to save space, here’s how to find and work with them.
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What Is a PST file?
If you’ve used Outlook for any length of time, you’ve likely heard of PST files. Each email account you set up in Outlook gets its own database in the form of a personal storage table (PST) file, where emails, calendar items, contacts, and reminders are all stored. The data in a PST file may or may not be compressed and encrypted, depending on your settings.You may notice that Outlook slows down as more data is stored in your PST file. Occasionally, Outlook will offer to archive your old emails to help alleviate this problem and just so that you have fewer old items to wade through as you go about your day.
You may also notice files with an .ost extension in your Outlook data folder. OST files are the same format as PST, but are generally used as temporary offline storage of email for Exchange servers and for webmail hosts such as Gmail and Outlook.com. The idea is that you can still interact with the messages stored in the OST file when you are disconnected from the email server–such as when you have no internet–and then when you reconnect to the server again, Outloook syncs everything up.
This means your data will be stored in a PST file if you’re using a standard POP3 or IMAP account, or an Exchange account where offline storage is not configured. Gmail, Outlook.com, and other webmail hosts will get an OST file instead. Exchange accounts may even use both an OST file for offline access and a PST file for data backup.
Where Are My PST and OST Files Saved?
Where Outlook saves your data files depends on the version of Outlook you’re running. By default, Outlook 2007 and 2010 store PST files in your AppData folder at the following location:
Outlook also stores all OST files in that same AppData location, regardless of what Outlook version you’re running.
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Starting with Outlook 2013, the location of PST files moved to the Documents folder. Outlook 2013 and 2016 now store PST files at the following location:
You can also find out exactly where the PST file for an email account is stored from within Outlook. In Outlook 2010, 2013, and 2016, click the “File” menu, choose the “Account Settings” dropdown menu, and then click “Account Settings.” In Outlook 2007, you’ll find the “Account Settings” option on the “Tools” menu.
In the “Account Settings” window, on the “Data Files” tab, select the account you want to investigate and then click the “Open File Location” button.
Outlook will open a File Explorer window showing the folder containing your PST file (or OST file if you selected an account that uses one).
How Can I Move My PST File?
If you’d like to move your Outlook files off your primary hard drive, or just place your Outlook files in a more manageable location, there is a way. However, you can’t simply move them to a new location using File Explorer. If you try, Outlook will just create a new PST file in its default location and you may lose access to some of what’s stored in your real PST. Instead, you’ll need to dive briefly into the Windows Registry to change the default location where Outlook stores data files, and then Kasauti zindagi ki season 2. move your existing PST file in File Explorer.
Standard warning: Registry Editor is a powerful tool and misusing it can render your system unstable or even inoperable. This is a pretty simple hack and as long as you stick to the instructions, you shouldn’t have any problems. That said, if you’ve never worked with it before, consider reading about how to use the Registry Editor before you get started. And definitely back up the Registry (and your computer!) before making changes.
Start by making sure that Outlook is not running. Then, open the Registry Editor by hitting Start and typing “regedit.” Press Enter to open Registry Editor and give it permission to make changes to your PC.
In the Registry Editor, use the left sidebar to navigate one of the following keys, depending on what version of Outlook you have:
Next, you’ll create a new value inside that Outlook
key. Right-click the Outlook
key and choose New > Expandable String Value. Name the new value ForcePSTPath
. Note that if you’re working with an OST file rather than a PST file, you can create a value named ForceOSTPath
instead. In fact, it’s probably a good idea to create both values so you can keep all your Outlook data files together in one location.
Double-click the new ForcePSTPath
(or ForceOSTPath
) value to open it’s properties window and type the location where you want Outlook to store new data files into the “Value data” box. Click OK when you’re done.
You can now exit Registry Editor. Outlook should now create new PST files in the location you specified and you can also now use File Explorer to drag the PST file from your old location to the new one. When you reopen Outlook, everything should continue working as before.
Whether you’re a professional with years of emails in Outlook or a personal user that wants to backup their Gmail account offline, Outlook is a standard tool of many of our daily lives. Now you know a bit more about your Outlook data files and what you can do with them. With today’s massive inbox sizes, your PST files can often be some of your larger personal data files, but the methods shown in this article can help you store your data files where you want.
Kernel for Outlook PST Viewer provides a standalone platform for opening the PST files such that it does not requires installation of MS Outlook on the computer system. The software lets users to view the Emails, Notes, Contacts, Drafts, Calendar Items, and so on enclosed in the .PST file similar to that of seen in MS Outlook.
The software provides easy-to-use, easy-to-understand, self-descriptive, user-friendly graphical interface such that no technical expertise is required for operating the software. For viewing the data of .PST files, follow the steps given below:
- Firstly, download the software Kernel for Outlook PST Viewer.
- Install the software by following the instructions step-by-step given on the software installation wizard.
- After installing the software, launch it. After launching the software, the user will be prompted to browse the .PST file that user wants to open.
- Locate the PST file to be opened by the user.
- Within a minute the user will be able to see the contents of the .PST file in the same hierarchy as seen in MS Office Outlook.
The main feature of this software is that it consists of a built-in Search option that helps in locating the .PST files on the computer system. This Search option is very much helpful in case the user forgot the location of the file. The software Kernel for Outlook PST Viewer only opens the PST file and does not lets users for saving the items of the PST file. Also, it does not repair the corrupted files. For repairing the corrupted .PST files and saving the items of .PST files then use the Kernel for Outlook PST Repair.
Looking for an E-mail client that can read .PST files
My father in law is planning on reformatting his laptop that currently has Windows Vista with Outlook. He's switching to Win 8, and does not want to continue using Outlook. I've tried various e-mails clients to see if they can import his e-mail such as Opera, Thunderbird, and Windows Live Mail. Does anyone have any other suggestions?
I did grab a 'Free Outlook .PST File viewer' and it worked, however, every time you open the program you have to search for and reopen the .PST file. That's just too much work for him.
I appreciate any help!
1. PST files are rarely backed up
PST files typically reside on workstation hard drives or on removable storage devices. In any case, the PST file is unlikely to be backed up because most administrators do not backup workstation hard drives. This of course can lead to data loss.
2. There may be compliance issues
Every organization has sensitive data that they do not want leaked to the public. Sometimes this data is company confidential, and in other cases there may be regulatory issues describing the proper handling of the data. In either case, the use of PST files makes it far too easy for sensitive data to walk out the door.
3. PST files are prone to corruption
One of the big problems with PST files is that they are prone to corruption. The original PST file format had a 2 GB size limit, and corruption would occur if the file grew beyond its limit. Modern PST files are less prone to corruption, but can still be problematic. This is especially true for PST files that are stored in locations where they might be accessed by more than one user at a time.
4. They make e-discovery more difficult
Data that is stored in a PST file exists outside of the Exchange information store. As such, PST data is not analyzed when you use the native Exchange Server e-discovery tools. There are third-party e-discovery tools available that can analyze PST files (assuming that the tools have access to the files), but there is no question that the use of PSTs complicates the e-discovery process.
5. Network-connected PSTs are not supported
It was previously stated that PST usage can be problematic due to the fact that PSTs are often stored on workstation hard drives or removable media, and therefore do not tend to be backed up. Unfortunately however, Microsoft does not support storing active PST files on network shares. Placing an active PST file on a network share increases the odds that the file will become corrupted (at least that’s what Microsoft has always preached).
6. PST files are local to a device
Today it is common for users to access mailbox data from a variety of devices. They might access their mail from a PC while working at the office and from a smartphone while on the go. However, PST files are device specific. If Outlook stores data in PST files then the data will only be accessible using that copy of Outlook. The data will not be accessible to any other device that accesses the corresponding mailbox.
7. PST files only work with Outlook
Another disadvantage to using PST files is that they only work with Outlook. Mobile devices that attach to Exchange mailboxes using ActiveSync cannot open PST files. Similarly, Outlook Web App does not include any support for PST files.
8. PST files can be used to circumvent message lifecycle management policies
Some organizations put policies into place to regulate message lifecycles. For instance, an organization might automatically purge messages of a certain age. The idea is that once a message is old enough that the organization is no longer required by law to keep a copy then the outdated messages can be purged to keep them from being subpoenaed in the event of litigation. If a user stores old messages in a PST file then they have effectively circumvented the message lifecycle management policies. Doing so may eventually put the organization at risk in the event that the messages are ever subpoenaed.
9. Shared PSTs are problematic
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I mentioned earlier that PST files were sometimes prone to corruption. One thing that is known to greatly increase the chances of a PST file becoming corrupt is sharing a PST file among multiple users. This is especially true if two users simultaneously attempt to open the same PST file.
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10. PST files increase the cost of doing business
PST files have a tendency to increase the administrative burden. Administrators might be asked to discover PST files across the organization, or a user might ask an administrator to try to recover data from a corrupt PST file. In either case, there is a cost associated with the extra administrative effort. Likewise, there might be costs associated with data loss or inappropriate data exposure.